The following general conditions along with the GUW hard card apply to all GUW Championships. For the purpose of this document the term ‘championship’ includes any GUW competitions, finals etc.


1.     Rules of Golf

All Championships shall be played in accordance with the Rules of Golf, Local Rules and Conditions of Competition as shall be approved by the Championship Committee.

2.     Amateur Status

All players must be of Amateur Status as defined by the Rules of Amateur Status.

3.     Entries and Fees

All entries must be completed and received by the GUW championship department by midnight on the date entries close. They must be completed with payment either by a cheque made payable to the “Golf Union of Wales” or via the online entry method. Entries without payment will not be accepted. Entry forms must be completed in every detail before being processed.

a)      Entries may be made online at Payment will be taken when the online entry is submitted. Unsuccessful entrants will be refunded to the same card details after the closing date.

b)     A PDF entry form may be downloaded from the GUW website and should be returned by Email to or by post.

c)      Entries by telephone are not accepted.

d)     No entry fee will be refunded unless a written notice of withdrawal either by letter or by Email is received by the closing date of entries. Except to any entrant who is balloted out and who subsequently does not compete.

e)     All entries shall be subject to the approval of the Championship Committee, which reserves the right to accept, or refuse, or having accepted, subsequently reject any entry without giving reason for its decision.

4.     Handicaps

a)      All players who hold a CONGU handicap and wish to enter any GUW event must be in possession of an “active” CONGU handicap.

b)     When entering any GUW event by any of the methods above, a player’s exact handicap must be recorded on the entry form. Any entry ballot will be based on the exact handicap recorded on the entry form.

c)      Entrants holding both a CONGU and overseas equivalent handicap must enter using their CONGU handicap.

d)     Entrants must be able to provide proof of handicap at any GUW championship when requested by the committee, failure to do so may result in disqualification.

5.     Withdrawals

a)      If a player withdraws from an event, whether before or after the closure of entries, their withdrawal is final and re-entry will not be allowed. The player will forfeit their entry fee if they withdraw after the closing date for entries.

b)     Any player who:

          i.            withdraws from an event after the draw has been published, or

          ii.          fails to register in accordance with 6 below, or

          iii.         fails to appear on the tee at their appointed start time, or

          iv.         having qualified to continue in an event, fails to do so*

must, without delay, furnish the Championship Committee with a satisfactory explanation, confirmed in writing. If they do not do so, they may be barred from entering or playing in a GUW Championships for such period as the Championship Committee may decide.

* Qualifying for final rounds of a Stroke Play Championship: determining the cut mark. If a Competitor, who has posted a two round total score that will qualify for the third round, withdraws before the third round draw is made, that competitor’s score will still be used to calculate the leading number of places and ties which determine the cut mark.

6.     Registration

Players must register in person at the Championship Office at the venue or by telephone (07921 300611) by 16.00hrs on the day before the event starts (in advance of each event players will be notified of the time registration opens). Failure to register by this time may result in the player forfeiting their place, which will be offered to a reserve.  The player concerned will also forfeit their entry fee.

7.     Reserves

a)      In Individual Stroke Play Championships, a reserve list will be maintained and managed by the Championship Department. Should a place or places in the draw become available, reserves will be invited to play in the order they are listed on the reserve list.

b)     In order to ensure a full field for a Championship and at the sole discretion of the Championship Department, a reserve or reserves may be offered a place depending on whether they can be contacted, i.e. irrespective of their place on the reserve list.

c)      At appropriate Stroke Play Championships, in the event of a late withdrawal of a player in the draw, a reserve who has entered the event in accordance with Condition 3 above and is present at the venue on the first day of the Championship may be offered the vacated start place. Should there be more than one   reserve in attendance, such reserves will be invited to play in the order they are listed on the reserve list.

d)     At the discretion of registration officials at the venue, and depending on a practice round space being available, a reserve who is present at the venue may play a practice round. They may also use practice facilities at the venue.

8.     Inclement Weather

If, in the opinion of the Championship Committee, it becomes impossible to complete a Championship in accordance with that Championship’s Conditions because of adverse weather or other circumstances, the Championship Committee may vary the Conditions to the extent necessary to achieve a result within the time available.

9.     Decision of Ties

a)      Ties for first place in the following Championships will be decided by a hole by hole play-off over holes to be determined by the Championship Committee

Welsh Open Ladies’ Stroke Play Championship     Welsh Open Stroke Play Championship

Welsh Open Ladies’ Seniors Championship           Welsh Open Youths Championship

Welsh Closed Seniors Championship                    Welsh Ladies' Mid-Amateur Championship

Welsh Open Seniors Championship

b)     Ties for first place in all other Championships and for place prizes will be decided by the lowest score for the last 18 holes (or the last 9, 6, 3 or 1 hole(s)). If a tie still arises, the scores for the last completed round will be treated in the same way until a decision is reached.

10.  Trophies

a)      All trophies won by an individual player will be held by the GUW and displayed at the GUW headquarters.

b)     A winning County or Club will be responsible for a trophy from the time it is presented until it is relinquished and shall ensure it is returned to the GUW before the next year’s Championship.

11.  GUW Championship Policies and Procedures

The following policies and procedures apply to GUW championships and are available at


 - Child Protection & Photographic     - Anti-Doping

 - Gender Policy                                 - Use of Golf Buggies (Transportation)


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